Please use our Booking Inquiry form for availability and pricing information
Pianos cannot be removed from the stage, but may be moved to different areas of the stage under Trianon theatre staff supervision. If moved for an event, they must be moved back to the original center position.
Historic, antique pipe organ located on the floor in front of the Main Theatre is non-functioning and cannot be moved from its current location. No liquid products must be placed on top of it.
Loading parking and access are located curbside directly in front of the theatre.
All event staffing (e. g. ticket sales, ushers, lighting & sound, stage/house manager, food & beverage service, security, etc.) to be provided by the client/presenter, unless otherwise stated in the contract.
All Trianon rental spaces comes with a basic configuration of tables and chairs. Additional tables and chairs are available for use by the client and may be moved to the space based on Trianon Theatre guidelines. All extra tables/chairs and other items must be returned to original location and venue spaces returned to original configuration at the end of the event. Additional charges apply if space is not returned to original configuration.
Neither Trianon Theatre or Ascolto, Inc. are responsible for damage or loss of any items left in the theatre prior to, during or following your function.
All items to be displayed in room and on walls must be approved by Trianon theatre management.
Client is responsible for ensuring that all persons working or volunteering with the Client for the event review and comply with all the policies and procedures described herein.
The Trianon Theatre name may only be used to announce the location of the event and no claims must be made that Trianon Theatre is in any way sponsoring or hosting the event.
It is required that the Client provide adult supervision at all times for children on the facility. Children should not be left unattended at any time, and are not allowed to play in the theatre hallways, staircase or the second floor.
Client understands that there will be other concurrent activities taking place during the Client events and Client shall not encumber or interfere with access to any Theatre areas needed during this time.
MAXIMUM CAPACITY not to be exceeded, as follows
Main Theatre: 318 people. Balcony is NOT included in the rental.
Recital Hall: 80 with standard setup and 100 with additional chairs.
Banquet Hall (on second floor): 100 people.
Courtyard: 200 people.
WHEELCHAIR ACCESS : Access to the first floor is available. Access to the 2nd floor is not available.
Main Theatre Seating Chart
Free parking for the Theatre is available in the San Jose City Parking lot across the street from the Theatre during weekdays from 6pm to 1.00 am and on weekends. You cannot enter the parking facility after 10:00pm.
Free street parking is available on Sunday.
Parking on the lot adjacent to the Theatre is not allowed.
Parking is also available in other garages near the theatre including paid parking in the Fourth Street Garage on 4th street.
AVAILABLE TIMES FOR RENTAL
TRIANON THEATRE offers the following time slots for your rental during weekend prime time (Friday evening through Sunday evening) and during weekdays/evenings (Monday morning through Friday afternoon). Sunday morning is not available for rental.
Weekend Primetime Rental Time Slots:
Morning 9:30 AM – 12:30 PM
Afternoon 1:30 PM – 4:30 PM
Evening 5:30 PM – 8:30 PM
Evening/Night 5:30 AM – 11:30 PM
All Day 9:30 AM – 4:30 PM
Weekday Time Slots:
Morning 9:30 AM – 11:30 PM
Daytime 8:00 AM – 5:00 PM
Evening 6:00 PM – 9:00 PM
Night 9.00 PM – 11:00 PM
Some time slots may be adjusted based on availability and requires an advance agreement with the theatre. Additional fees will apply if slot times are extended.
RENTAL CONTRACT & PAYMENT POLICY
A signed Rental Contract & Policy Agreement and 50 % deposit are required to secure the booking date. Final payments are due 2 weeks prior to the event. All checks are to be payable to Ascolto Inc.
Rental of the Main Theatre includes use of the lobby area outside of the main theater and the Green Room. The Recital Hall rental includes use of the lobby area outside the recital hall area only if there is no event in the Main Theatre or if client occupying the Main Theatre agrees to let the customer in the Recital Hall use the side of the lobby outside of the Recital Hall.
Banquet Hall, Kitchen, Cafe Trianon area, and Courtyard rental is available only with Main Theatre or Recital Hall rental.
Use of the following basic equipment is included in the rental: fixed lighting, standard PA system, 2 microphones, music stands (up to 10). Access is provided to additional tables and chairs and these must be returned to their original location at the end of the event.
Additional fee apply for using the Box Office area including the option to have Trianon Theatre run the box office.
Additional fees apply for other extra services - example extra linen tablecloths, projector, additional set up, extra theatre staffing, or any other special event services.
If food or beverages other than water are to be served, the Banquet Hall (2nd floor), Cafe Trianon (1st floor), or Courtyard can be rented for an additional cost depending on availability. A cleaning fee will be applied for any event that includes food and beverages.
If food or beverages other than water are to be served in the lobby, these must be approved in advance of the event and additional charges will apply.
EVENT SETUP : LOAD-IN/LOAD-OUT AND STORAGE
All load-ins and load-outs must take place within the designated time frame specified by the contract. If there is an event prior to yours a timed delivery will be required.
Ascolto, Inc. is not responsible for checking in or handling any items brought into the venue by rental companies. Coordination of all materials going in and out of the theatre for an event are to be provided by the client. All external items must be checked in and signed for by the client or client’s representative. All excess material (such as bubble wrap, boxes, hangers, plastic, etc.) created by deliveries must be removed and disposed of by rental company, client, or client’s representative.
Steinway & Sons Model D Satin Ebony concert grand with Artist bench is available in the Main Theatre.
Steinway& Sons Model B Satin Ebony grand with Artist Bench is available in the Recital Hall.
Clients whose recital or concert requires a piano must sign a separate piano contract and include payment for the piano rental.
Nothing should be placed on top of the pianos – no liquids, no solids, nothing.
Clients are required to leave that piano in the same condition that they found it in, obey by all procedures for each piano, and to make certain that there is no damage during rental.
In the case where there is damage, client will pay the cost of all repairs necessary required to restore it to be in the same condition as it was at the beginning of the event.
If any repair is necessary, client will be billed within 3 business days and/or completion of the repair.
FOOD AND BEVERAGE SERVICES
No food is allowed inside the Main Theatre or the Recital Hall.
No food or drinks (except water) can be served in the lobby unless approved in advance in the contract.
Food and beverages catered from an outside vendor may be served in the Trianon Cafe, the banquet hall or courtyard.
A cleaning fee will be applied for any event that includes food and beverages.
- The banquet hall kitchen may be used for food setup only; it may not be used to prepare food, heat food or for clean up.